Meetings, meetings everywhere – no time to stop and think.
I once worked in an environment that was made up entirely of meetings: all day, every day. I’m still not exactly sure how I managed to fit in the actual work these meetings generated.
If you work in a company, any size company, eventually someone will ask you not just to attend, but (gasp/horror) to organize a meeting. So, in anticipation of that day, here are the steps to follow to ensure that your meetings stand out in the sea of others – for the right reasons.
1. First and foremost: do you need the meeting? I kid you not, people don’t ask this nearly often enough, and odd though it may seem, not all meetings need to happen. Make sure you know the reason for the meeting: is there a question that needs answering, a project to work on or a problem to be solved? If you have your reason, move to step 2 – if you don’t, go back to your day job (which is, chances are, not organizing meetings).
2. Alright, you have your reason (well done!), now you need to set the agenda. This is another task that seems to stump some. If you can’t come up with any agenda items then your reason for holding the meeting might not be solid – go back to step 1 and double-check. Keep in mind that agendas need to be relevant to the topic at hand, not long for long’s sake…the length of your agenda does not, I repeat, does not, reflect the importance of your meeting.